作者：（美国）克利福德?格雷(Clifford F.Gray) 埃里克?拉森(Erik W.Larson) 译者：王立文 徐涛 张扬
Releasing the project team typically occurs gradually during the closure phase.For some people, termination of their responsible activities ends before the project is delivered to the customer or user. Reassignment for these participants needs to take place well before the final finish date. For the remaining team members (full or part time), termination may result in a new project or returning to their functional job. Sometimes, on product development efforts, team members will be assigned to operations positions and play an activity role in the production of the new product. For contract people it may mean the end of their assignment to this project; in some cases there may be follow-up work or user support possiblities. A small number of part-time participants may be recommended to the user organization to train or operate new equipment or systems.
Since many work invoices are not submitted until after the project is officially over,closing out contracts is often messy and filled with untied ends. For example, it is improbable all invoices have been finalized, billed, and paid. Further, when contractors are used, there is a need to verify that all the contracted work has been done.Keeping contract records, such as progress reports, invoices, change records, and payment records, is important should a compliance or lawsuit occur. Too often in the haste to meet deadlines, paperwork and record keeping gets short changed, only to create major headaches when it comes time for final documentation.
There are many more wrap-up activities; it is important to complete all of them. Experience has proved time and again that not doing all the little cleanup tasks well will create problems later. Two other examples of closure checklists are shown in this chapter: Appendix 14.1 presents an example used by the state of Virgina and Appendix 14.2 presents an abridged closure checklist for the Euro Conversion project. The final wrap-up activity of closure that provides a clear signal that the project is truly over is submission of the final project report.Creating the Final ReportThe final project report summarizes project performance and provides useful information for continuous improvement. Although the final report will be customized to your project and organization, the content of the final report typically includes the following topics: executive summary, review and analysis, recommendations, lessons learned, and appendix.Executive Summary This summary simply highlights the key findings and facts relating to the project implementation. For example, the project goals for the customer were met, or not. Are stakeholders satisfied that their strategic intents have been met? What has been user reaction to quality of the deliverables? Are the project deliverables being used as intended and providing the expected benefits? Final time, cost, and scope performances are listed. Any major problems encountered and addressed are noted. Key lessons learned are identified.